Fill every intake with one platform for your RTO's marketing and enrolments.
Tekmatix answers course enquiries, follows up until they enrol, takes enrolment forms and payment plans online and reminds learners before day one.
Looking for the best marketing and enrolment platform for an Australian RTO? Tekmatix brings your enquiry tracker, course and enrolment pages, online forms, payment plans, email and texts, pre-course modules and AI that answers enquiries into one login and one subscription, so you can stop paying for HubSpot, Mailchimp, ClickFunnels and Jotform. It is not a student management system: AVETMISS reporting, USIs and results stay in aXcelerate, VETtrak or the system you use now. Free onboarding and 24/7 human support are included.
Filling your intakes on auto.
An animated walkthrough with captions. The screens shown are illustrative examples.
You don't need more tools.You need one system that fills your intakes.
"Our student management system doesn't do marketing."
Enquiries live in an inbox and a spreadsheet.
"Enquiries go cold before anyone calls back."
By then they've enrolled somewhere else.
"Enrolment paperwork takes forever."
Forms emailed back and forth, then retyped.
"We chase payment plans every week."
Missed instalments and awkward phone calls.
"Intakes run half full."
Last term's enquiries never hear from you again.
"Learners don't show up on day one."
No reminders, no joining details.
Filling your intakes on auto.You've got Tekmatix for that.
There's AI that replies for you for that.
There's an enquiry tracker for that.
There's an online enrolment form for that.
There's a payment plan for that.
There's an automatic follow-up for that.
There's a reminder for that.
Simple for learners. Less admin for you.
Certificate III course
Swipe to see each step →
Illustrative examples. Your pages, forms and messages use your own course details.
Loved by the people building their businesses.
Business owners, educators and training providers who were tired of juggling tech, in their own words.
Tech is hard for non-techie people, and they really get that.
Yesterday I felt overwhelmed. Now I feel excited and empowered.
I have used a number of top CRM systems. This is up there with the very best.
Solved problems I have had for weeks, in 50 minutes. Wonderful.
Stop paying for the marketing tools around your student management system.And keep your student management system exactly as it is.
Cancel these
Keep these, we work alongside them
- Your student management system (aXcelerate, VETtrak, Wisenet): AVETMISS, USIs and results stay there
- Your learning platform for accredited delivery
- Connected through Zapier or a webhook, set up with you by a Tekspert
- Accounting: QuickBooks directly; Xero and MYOB through Zapier
We move it across for you
Our fixed-price done-for-you migration service moves your enquiry and contact lists across. Learner records stay in your student management system.
What happens on your free demo
- It's a free 20-minute call
- You get an estimate of what your emails, texts, calls and AI would cost each month
- You get a plan for moving your marketing tools across, with your student management system left as it is
- No pressure to sign up
Every time I added a contact, a course or a team member, my software bills went up. It felt like being punished for growing. That's why I founded Tekmatix. Your PROFIT should go up as you grow, not your subscriptions.
Sarah Cordiner, Founder of Tekmatix
You get the software. And a team to set it up with you.
Free onboarding call
A live, on-screen setup of your email, calendar sync, branding and client journey, included with a paid plan.
Help at 2pm or 2am
24/7 live chat with a real Tekspert, one of our Tekmatix experts.
Live training every single day
Unlimited group sessions where you can ask questions in real time.
A head start, already loaded
A starter kit of ready-made pages, emails and follow-ups for your RTO.
Rather hand it over?
Fixed-price done-for-you setup and moving across from your old tools.
A Tekspert by the hour
Pay-as-you-go help for one-off jobs.
Plus a free Tekmatix training course, a help centre, tutorial videos and a community of 1,000+ business owners, training providers among them.
Most software gives you a login.We give you a working enrolment system.
You get real human onboarding help
Branding, domains, payments and tools set up with a Tekspert.
For an RTO: course pages, enrolment forms and payments.Your AI learns your business
Your courses and the way you talk (Business Brain). Connect your own AI too.
For an RTO: intake dates, entry requirements, approved answers.Your contact list becomes a working goldmine
Contacts tidied up, sorted and checked.
For an RTO: past enquiries, employers and past learners.Your social posts written, scheduled and published for you
A month of on-brand posts.
For an RTO: intake dates and course spotlights.People can book and pay you
Booking calendars created and published, with reminders.
For an RTO: info sessions and course fees paid online.Your emails write themselves
Welcome and stay-in-touch emails in your voice.
For an RTO: emails that turn an enquiry into an enrolment.Every enquiry followed up, 24/7
Fast replies, old leads invited back and a 7am daily summary.
For an RTO: course enquiries answered after hours.Swipe for all 7 steps →
All of this LIVE in your business in minutes. Not months.
Every enquiry answered in seconds. Even at 11pm.
Someone choosing a course usually enquires with two or three providers. Tekmatix AI Employees (AI that answers your messages and calls for you) reply in seconds, day and night, by phone, web chat, social DMs and text, using only the answers you've approved, then book the course advice call straight into your calendar.
Replying within the hour makes you 7x more likely to turn a lead into a real conversation. Source: Harvard Business Review
Your marketing and enrolments in one place.25 tool categories. 150+ features. One login and one subscription.
Run it by simply asking Ask AI, your built-in AI assistant, or connect your own Claude, ChatGPT or GrokBot.
Enquiry tracker
First question to enrolled
Course pages
A page for every intake
Online forms
Enrolment and pre-training
Payment plans
Fees and instalments billed
Email and texts
Intake reminders and updates
AI replies
Enquiries answered day and night
Automatic follow-ups
Chased until they enrol
Bookings
Info sessions and advice calls
Online courses
Pre-course and short courses
Learner and employer records
Everyone in one place
Review requests
More Google reviews
Social scheduling
Intake posts published for you
Plus your website, one inbox for every message, a business phone number, open day tickets (Pro) and short course certificates (Pro). Some features depend on your plan.
An all-in-one business software that comes with 10+ AI staff working for you from day 1.The four training providers use most.
Lead Follow-Up
Replies quickly to new enquiries, bookings and messages. For you: "when's the next intake?" answered at 9pm, with your approved facts.
Lead Activation Manager
Short, personal emails to people who showed interest, up to 20 a day. For you: enquiries that never enrolled, followed up before the next intake.
Nurture Email Writer
Helpful emails that answer the questions your learners ask. For you: entry requirements, dates and what to expect.
Daily CEO Report
A weekday morning summary of tasks, appointments, money and leads. For you: enquiries, enrolments and payments, every morning.
Ask AI plus ten ready-made AI helpers, included from Starter up. Agents go live only when you choose. AI usage is billed as you use it, just like emails and texts.
Other platforms punish your growth. Tekmatix doesn't.
Unlimited contacts and staff, so more enrolments don't mean a bigger software bill.
What usage could cost you: an example
Emails, texts and calls are billed as you use them. For example, an RTO that sends 4,000 emails and 400 short intake reminder texts a month from its own Australian business number would pay about $40 USD a month in usage (billed in USD).
AI usage depends on how much you use it. A Tekspert (one of our real Tekmatix experts) can work out your usage and what it will cost on your free 20-minute demo.
You don't need multiple tools. You just need Tekmatix.
| What an RTO's marketing needs | Tools you might be paying for | Typical cost | With Tekmatix |
|---|---|---|---|
| Enquiry records and tracker | HubSpot, Salesforce | $50+/mo | Included |
| Email to enquiries and learners | Mailchimp, ActiveCampaign | $40+/mo | Included |
| Course and enrolment pages | ClickFunnels, Leadpages | $99+/mo | Included |
| Booking calendar for info sessions | Calendly, Acuity | $20+/mo | Included |
| Google review requests | Podium, Birdeye, NiceJob | $40+/mo | Included |
| AI that answers messages and calls | Separate AI tools | $99+/mo | Included |
| Student management and AVETMISS reporting | aXcelerate, VETtrak, Wisenet | Keep it | Works alongside |
| Support | Email, in days | Email, in days | 24/7 live chat |
The average customer replaces $500 to $1,000+ a month in separate subscriptions.
Costs are typical advertised entry prices for each category and will vary by plan and provider. Included features depend on your Tekmatix plan.
Your business. Choose the right plan for you.
Monthly prices shown in AUD, with USD below. Annual billing gives you 1 month free. Usage (emails, texts, calls and AI) is billed as you use it: see the usage example above, or get an estimate on your free demo.
For RTOs and training providers: Starter covers your enquiry tracker, enrolment pages and forms, payment plans, email, texts and online pre-course or short courses. Certificates for non-accredited short courses, event tickets for open days and communities are on Pro. Accredited results and qualifications stay in your student management system.
Starter
Bring your RTO marketing and enrolments onto one platform instead of many subscriptions.
- Unlimited contacts, staff users and courses
- Websites, sales pages, client records and email marketing
- Booking calendars and payments
- AI that books calls for you, plus the 10 AI helpers
- Ask AI, your built-in AI assistant, and AI Studio for building pages and apps with AI
- Free setup call and 24/7 live chat
7-day free trial. No lock-in.
Pro
Sell more with communities, events, contracts and reporting.
- Everything in Starter, plus:
- Communities, groups and course certificates
- Event ticketing with QR codes
- Affiliate program
- Unlimited surveys
- Proposals and contracts
- Advanced reporting
7-day free trial. No lock-in.
Max
Run several businesses from one login, with AI and a Tekspert.
- Everything in Pro, plus:
- Up to 5 businesses under one login (sub-accounts)
- AI Employee Growth plan included
- 1,000 AI conversation replies and 100 voice AI minutes a month
- Monthly 60-minute strategy call
- Early access to new features (Labs)
No trial on Max.
Swipe to compare Starter, Pro and Max →
Just starting out and need a lower plan? Try our Launch Plan.
Only $75 AUD (or $50 USD) per month, up to 1,000 contacts, no lock-in contracts. Perfect for smaller businesses or those just getting started.
Questions RTOs and training providers ask about Tekmatix
What is the best marketing and enrolment platform for an Australian RTO?
One that answers every course enquiry fast, follows up until they enrol, takes enrolment forms and payment plans online and reminds learners before they start, alongside your student management system. Tekmatix does that in one subscription, with AI that answers enquiries after hours and 24/7 human support.
Is Tekmatix good for RTOs and training providers?
Yes, for marketing and enrolments. RTOs, short course providers and certification academies use Tekmatix to answer and track course enquiries, publish course and intake pages, take enrolment forms and payment plans online, remind learners before day one and ask for reviews.
Does Tekmatix replace my student management system?
No. Tekmatix is not a student management system. AVETMISS reporting, USIs, results and qualifications stay in aXcelerate, VETtrak, Wisenet or the system you use now. Tekmatix replaces the marketing tools around it (CRM, email, pages, forms and booking tools), and a Tekspert can connect the two through Zapier or a webhook.
Can learners pay course fees by payment plan?
Yes. You can take course fees online or set up payment plans that bill instalments automatically, with a reminder sent if a payment fails. Payments go straight to your own Stripe or PayPal account. You set the fees and terms to suit your own policies.
What is Tekmatix?
An all-in-one business platform with AI built in: your enquiry records and tracker, course pages, forms, payments, email and texts, online courses, website and AI that answers your messages, under one login with 24/7 support.
Does Tekmatix have any customer support?
Yes. 24/7 live chat, a free 60-minute onboarding call, free daily group training on weekdays, a help centre and tutorials. You can also hire a Tekspert by the hour, or have us set things up or move you across for a fixed price.
Do I need to be 'techy' to use Tekmatix?
No. The onboarding call, daily training, 24/7 live chat, ready-made templates and optional done-for-you setup are there so you never have to work it out alone. And with Ask AI, you can simply tell it what you want done.
Is Tekmatix just a HighLevel (GHL) white-label?
Tekmatix is built on HighLevel, and we're open about that. On top, we add our own features, hundreds of in-house templates, pages and automations, in-house 24-hour support, free daily training, free onboarding, and set-up and migration services. If you want all of the power of HighLevel and even more, you will love Tekmatix.
Can Tekmatix take payments? Does Tekmatix take a fee on my earnings?
Yes, it takes payments, and no, we don't take a cut. Payments go straight to your own Stripe or PayPal account. Invoices, payment plans and payment links are included.
How much does Tekmatix cost?
Four plans: Launch, Starter, Pro and Max, in AUD or USD, monthly or annually (annual includes one month free). Your plan price stays the same as you grow; emails, texts, calls and AI are billed as you use them. See the plans above or the pricing page.
Is there a free trial?
Yes. There's a 7-day free trial on Starter and Pro, with no lock-in. Max has no trial.
Can I cancel my Tekmatix account at any time?
Yes. There are no lock-in contracts. You can upgrade, downgrade or cancel at any time, and a paid transfer-out option lets you take your data and content with you.
Stop doing business the hard way.
Your tech should take the load off your team, so you can spend your time on training and compliance, not chasing enquiries, forms and instalments. On your free 20-minute demo you'll get an estimate of your monthly usage and a plan for moving your marketing tools across. No pressure to sign up.