One platform to run your whole executive coaching practice.
Tekmatix books chemistry calls, gets proposals signed, invoices the organisation and sends feedback surveys, so you can spend your week coaching leaders.
Looking for the best all-in-one platform for executive coaches? Tekmatix brings your booking calendar, invoices, client portal, programs, assessments, email and AI follow-up into one login and one subscription, so you can stop paying for Calendly, Dubsado and Mailchimp. Free onboarding and 24/7 support are included. Proposals, contracts and unlimited surveys are on Pro, the plan to look at for organisational work.
Your coaching practice, on auto.
An animated walkthrough with captions. The screens shown are illustrative examples.
You coach leaders. Your week goes on admin.You need one system that handles it, so you can get back to coaching.
"Proposals, purchase orders and invoices eat my week."
Each engagement means a proposal, an agreement, a PO number from HR and an invoice to chase.
"Scheduling busy executives is a job in itself."
Their diary moves, so your sessions move, and every change is three more emails.
"Chasing 360 feedback takes longer than the debrief."
Raters forget, links get lost and you send reminder after reminder by hand.
"My resources live in email attachments."
Worksheets and action plans get buried in each leader's inbox between sessions.
"New enquiries wait while I'm coaching."
A Head of People asks about coaching for new managers, and by the time you reply they've asked someone else.
"I pay for five tools that don't talk to each other."
Calendly, Dubsado, DocuSign, Mailchimp and a survey tool, each with its own bill.
Tekmatix is the fix: chemistry calls booked, proposals signed online (Pro), invoices sent, surveys chased, resources in each leader's portal, and real Teksperts who set it up with you.
Running your coaching practice on auto.You've got Tekmatix for that.
There's AI that replies for you for that.
There's a booking calendar for that.
There's a proposal template for that.
There's an invoice with a payment link for that.
There's a feedback survey for that.
There's a client portal for that.
Easy for busy leaders. Less admin for you.
Free chemistry call
Leadership coaching program
Welcome back, Sam
Swipe to see each step →
Illustrative examples. Your pages, proposals and portal use your own details.
Loved by the people building their businesses.
Coaches, consultants and other business owners who were tired of juggling tech, in their own words.
Tech is hard for non-techie people, and they really get that.
I have used a number of top CRM systems. This is up there with the very best.
Solved problems I have had for weeks, in 50 minutes. Wonderful.
Yesterday I felt overwhelmed. Now I feel excited and empowered.
Stop paying for the tools you juggle now.And keep the few you need connected.
You don't need to keep paying for separate booking, proposal, signing, email and program tools. It all lives in Tekmatix, on one subscription.
Cancel these subscriptions
Tekmatix does the job of all of them:
Proposals, signing and unlimited surveys are on Pro, so on Pro you can cancel PandaDoc, DocuSign, Typeform or SurveyMonkey too.
Keep these, we connect them
- Zoom or Teams: keep running sessions there
- Google or Outlook calendar: synced both ways
- Xero and QuickBooks: connect directly; MYOB through Zapier, set up with you by a Tekspert
- Licensed assessments like DiSC or Hogan: keep them and send their links from Tekmatix
- Stripe or PayPal: payments go straight to you
We move it across for you
Our fixed-price done-for-you migration service moves your clients, programs and pages across from your old tools, so you don't rebuild anything.
What happens on your free demo
- It's a free 20-minute call
- You get an estimate of what your emails, texts, calls and AI would cost each month
- You get a plan for moving across from Calendly, Dubsado and your other tools
- No pressure to sign up
Every time I added a contact, a course or a team member, my software bills went up. It felt like being punished for growing. That's why I founded Tekmatix. Your PROFIT should go up as you grow, not your subscriptions.
Sarah Cordiner, Founder of Tekmatix
You get the software. And a team to set it up with you.
Free onboarding call
A live, on-screen setup of your email, calendar sync, branding and client journey, included with a paid plan.
Help at 2pm or 2am
24/7 live chat with a real Tekspert, one of our Tekmatix experts.
Live training every single day
Unlimited group sessions where you can ask questions in real time.
A head start, already loaded
A starter kit of ready-made pages, emails and follow-ups for your coaching practice.
Rather hand it over?
Fixed-price done-for-you setup and moving across from your old tools.
A Tekspert by the hour
Pay-as-you-go help for one-off jobs.
Plus a free Tekmatix training course, a help centre, tutorial videos and a community of 1,000+ business owners, coaches among them.
Most software gives you a login.We give you a working coaching practice, built by tech you run from your phone.
You get real human onboarding help
Branding, domains, payments and tools set up with a Tekspert.
For an executive coach: your chemistry call calendar, invoicing and your brand set up together.Your AI learns your business
Your business and the way you talk (Business Brain). Connect your own AI too.
For an executive coach: your programs and approach, in your words.Your contact list becomes a working goldmine
Contacts tidied up, sorted and checked.
For an executive coach: past clients, sponsors and HR contacts ready to hear from you again.Your social posts written, scheduled and published for you
A month of on-brand posts.
For an executive coach: leadership posts that invite chemistry calls.People can book and pay you
Booking calendars created and published, with reminders.
For an executive coach: chemistry calls, coaching sessions and debriefs.Your emails write themselves
Welcome and stay-in-touch emails in your voice.
For an executive coach: check-ins between sessions and a welcome for each new leader.Every enquiry followed up, 24/7
Fast replies, old leads invited back and a 7am daily summary.
For an executive coach: no enquiry waiting while you're in session.Swipe for all 7 steps →
All of this LIVE in your business in minutes. Not months.
Every lead answered in seconds. Even at 11pm.
The first coach to reply is often the one an organisation talks to. Tekmatix AI Employees (AI that answers your messages and calls for you) reply in seconds, day and night, by phone, web chat, social DMs and text, then book the chemistry call straight into your calendar.
Replying within the hour makes you 7x more likely to turn a lead into a real conversation. Source: Harvard Business Review
Your whole coaching practice in one place.25 tool categories. 150+ features. One login and one subscription.
Run it by simply asking Ask AI, your built-in AI assistant, or connect your own Claude, ChatGPT or GrokBot.
Bookings
Leaders book and move their own sessions, with reminders
Proposals & agreements
Sent and signed online by the sponsor and leader (Pro)
Invoices & payments
Invoice the leader or the organisation, with a payment link
Client portal
Resources and action plans behind each leader's own login
Assessments & surveys
Your own assessments and quizzes; unlimited surveys on Pro
Client records (CRM)
Every leader, sponsor and organisation in one place
AI that answers for you
Replies to enquiries and books chemistry calls 24/7
Automatic follow-ups
Welcome, check-in and reminder messages that send themselves
Courses
Leadership programs leaders work through at their own pace
Email Marketing
Stay in touch with past clients and sponsors
One inbox for every message
Email, texts and social DMs together
Reviews
Ask happy leaders for a testimonial or Google review
Plus 7 more, including your website, social media and alumni communities (Pro). Some features depend on your plan.
An all-in-one business software that comes with 10+ AI staff working for you from day 1.Here are four that suit executive coaches.
Business Brain
Learns your services, your clients and the way you talk, so everything your AI writes sounds like you. For you: knows your coaching programs, your approach and the leaders you do your best work with.
Calendar Builder
Sets up your free and paid booking calendars for you. For you: a free chemistry call calendar, coaching sessions and 360 debriefs, with reminders.
Lead Follow-Up
Replies quickly to new enquiries, bookings and messages. For you: answers the enquiry from HR that came in while you were mid-session.
Lead Activation Manager
Sends short, personal emails to people who showed interest, up to 20 a day. For you: reconnects with organisations that had a chemistry call or a proposal but never signed.
Ask AI plus ten ready-made AI helpers, included from Starter up. Agents go live only when you choose. AI usage is billed as you use it, just like emails and texts.
Other platforms punish your growth. Tekmatix doesn't.
Many platforms charge more as your client list and programs grow. With Tekmatix your plan price stays the same, so your profit goes up instead.
What usage could cost you: an example
Emails, texts and calls are billed as you use them. For example, a coach in Australia who sends 2,000 emails and 200 short session reminder texts a month from an Australian mobile number would pay about $28 USD a month in usage (billed in USD), including the number.
AI usage depends on how much you use it. A Tekspert (one of our real Tekmatix experts) can work out your usage and what it will cost on your free 20-minute demo.
Unlimited:
You don't need multiple tools. You just need Tekmatix.
| What an executive coach needs | Tools you might be paying for | Typical cost | With Tekmatix |
|---|---|---|---|
| Booking calendar for chemistry calls and sessions | Calendly, Acuity | $20+/mo | Included |
| Proposals and agreements signed online | PandaDoc, DocuSign, Dubsado, HoneyBook | $35+/mo | Included on Pro |
| Feedback surveys and assessments | Typeform, SurveyMonkey | $25+/mo | Included (unlimited surveys on Pro) |
| Leadership programs and courses | Kajabi | $150+/mo | Included |
| Email to past clients and sponsors | Mailchimp | $40+/mo | Included |
| Client records and enquiry tracker | HubSpot, Salesforce | $50+/mo | Included |
| AI that answers messages and calls | Separate AI tools | $99+/mo | Included |
| A portal and app for your clients | Separate app builders | $99+/mo | Included free |
| Support | Email, in days | Email, in days | 24/7 live chat |
The average customer replaces $500 to $1,000+ a month in separate subscriptions.
Costs are typical advertised entry prices for each category and will vary by plan and provider. Included features depend on your Tekmatix plan.
Your business. Choose the right plan for you.
Monthly prices shown in AUD, with USD below. Annual billing gives you 1 month free. Usage (emails, texts, calls and AI) is billed as you use it: see the usage example above, or get an estimate on your free demo.
For executive coaches: Starter covers bookings, invoices, payments, your client portal, programs, assessments and email. Proposals and agreements signed online, and unlimited surveys for 360 feedback, are on Pro.
Starter
Bring your coaching practice onto one platform instead of many subscriptions.
- Unlimited contacts, staff users and courses
- Websites, sales pages, client records and email marketing
- Booking calendars and payments
- AI that books calls for you, plus the 10 AI helpers
- Ask AI, your built-in AI assistant, and AI Studio for building pages and apps with AI
- Free setup call and 24/7 live chat
7-day free trial. No lock-in.
Pro
Sell more with communities, events, contracts and reporting.
- Everything in Starter, plus:
- Communities, groups and course certificates
- Event ticketing with QR codes
- Affiliate program
- Unlimited surveys
- Proposals and contracts
- Advanced reporting
7-day free trial. No lock-in.
Max
Run several businesses from one login, with AI and a Tekspert.
- Everything in Pro, plus:
- Up to 5 businesses under one login (sub-accounts)
- AI Employee Growth plan included
- 1,000 AI conversation replies and 100 voice AI minutes a month
- Monthly 60-minute strategy call
- Early access to new features (Labs)
No trial on Max.
Swipe to compare Starter, Pro and Max →
Just starting out and need a lower plan? Try our Launch Plan.
Only $75 AUD (or $50 USD) per month, up to 1,000 contacts, no lock-in contracts. Perfect for smaller businesses or those just getting started.
Questions executive coaches ask about Tekmatix
What is the best all-in-one platform for executive coaches?
One that runs your chemistry calls, sessions, proposals, invoices, client resources and follow-up from one login. Tekmatix does that in one subscription, adds AI that answers enquiries and books calls, and backs it with 24/7 human support. Proposals, contracts and unlimited surveys are on Pro.
Is Tekmatix good for executive, leadership and career coaches?
Yes. You can book chemistry calls and sessions around busy diaries, get proposals and agreements signed online (Pro), invoice the leader or their organisation with a payment link, send feedback surveys and keep resources in each leader's own client portal, while AI follows up enquiries as you coach.
Do I still need to pay for Calendly, Dubsado and DocuSign?
No. You can cancel Calendly or Acuity, Dubsado or HoneyBook, PandaDoc or DocuSign, Mailchimp and Kajabi, because your bookings, proposals, signing, invoices, emails and programs live in Tekmatix (proposals and signing are on Pro). Keep your accounting software: Xero and QuickBooks connect directly, MYOB through Zapier. Keep licensed assessment tools too.
Can I send 360 feedback surveys and assessments?
Yes. Starter includes unlimited assessments and quizzes, and Pro adds unlimited surveys, so you can build your own 360 feedback survey, send the link to each leader's raters and have reminders go to anyone who hasn't finished. Licensed tools such as DiSC or Hogan aren't built in: keep those and send their links from Tekmatix.
What is Tekmatix?
Tekmatix is an all-in-one business platform with AI built in. Your website, client records, proposals, invoices, payments, bookings, client portal, courses, email and text, surveys, automatic follow-ups and AI that answers your messages all sit under one login, with 24/7 support.
Does Tekmatix have any customer support?
Yes. You get 24/7 live chat, a free 60-minute onboarding call, free daily group training on weekdays, a help centre, tutorials and a community of users. You can also hire a Tekspert by the hour, or have us set things up or move you across for a fixed price.
Do I need to be 'techy' to use Tekmatix?
No. The onboarding call, daily training, 24/7 live chat, ready-made templates and optional done-for-you setup are there so you never have to work it out alone. And with Ask AI, you can simply tell it what you want done.
Is Tekmatix just a HighLevel (GHL) white-label?
Tekmatix is built on HighLevel, and we're open about that. On top, we add our own features, hundreds of in-house templates, pages and automations, in-house 24-hour support, free daily training, free onboarding, and set-up and migration services. If you want all of the power of HighLevel and even more, you will love Tekmatix.
Can Tekmatix take payments? Does Tekmatix take a fee on my earnings?
Yes, it takes payments, and no, we don't take a cut. Payments go straight to your own Stripe or PayPal account. Invoices, payment links, payment plans and tap-to-pay on your phone are included.
How much does Tekmatix cost?
Four plans: Launch, Starter, Pro and Max, in AUD or USD, monthly or annually (annual includes one month free). Your plan price stays the same as you grow; emails, texts, calls and AI are billed as you use them. See the plans above or the pricing page.
Is there a free trial?
Yes. There's a 7-day free trial on Starter and Pro, with no lock-in. Max has no trial.
Can I cancel my Tekmatix account at any time?
Yes. There are no lock-in contracts. You can upgrade, downgrade or cancel at any time, and a paid transfer-out option lets you take your data and content with you.
Stop doing business the hard way.
Your tech should take the admin off you, so you can spend your week coaching leaders. On your free 20-minute demo you'll get an estimate of your monthly usage and a plan for moving across from your current tools. No pressure to sign up.