Every appointment marked showed or no-show
A call with a transcript happened. A call your notetaker joined with no transcript didn't. The status is set for you.
Notes, tasks, attendance and no-show recovery, done for you after every meeting. Every call gets tracked, written up, actioned and recovered, without anyone having to remember to do it.
Watch it work · 70 seconds
You write up the notes. You update the contact. You message the team about who's doing what. Then you remember the 1pm who never turned up, and that recovery email you meant to send.
Miss a step and a promise slips, or a lead who wanted to book goes quiet. The good news is none of it needs you anymore.
Once a day, at the end of your working day, your meeting secretary goes through every call your notetaker joined and does all of this inside your Tekmatix account.
A call with a transcript happened. A call your notetaker joined with no transcript didn't. The status is set for you.
Marking a no-show fires your recovery workflow, which sends a fresh booking link and follows up so they can grab a new time.
A short summary note lands on the contact, with links to the transcript and recording. The next person to open it knows exactly where things stand.
One task per call, built from the action items and assigned to whoever ran it, so what was promised actually gets done.
Optional. Full transcripts saved to a Google Drive or OneDrive folder of your choice, named so you can find any call in seconds.
Every evening you get a plain summary of what happened, and anything it wasn't sure about is flagged for you instead of guessed.
Our Teksperts do the prep before your call, then build the rest with you live while you share your screen. You'll watch it run on your real calls before we finish.
We copy the no-show recovery workflow into your Tekmatix account and check nothing else will send a second recovery email.
We walk the permission screen with you, step by step, and test it can actually update a contact, not just read one.
Your notetaker is added in your Claude account under your own login, then tested against your recent meetings.
Your daily run is scheduled for the end of your working day, in your timezone, then run once in front of you on yesterday's calls.
Your meeting secretary runs inside your own Claude account.
Fathom is what we use in-house. Fireflies, Otter and Fyxer also connect. Tell us which one you use when you book.
The recovery workflow runs on Tekmatix appointments, so calls booked in an outside calendar and synced across won't be picked up.
Want transcripts archived? Have your Google Drive or OneDrive folder link ready before the call.
A very short call, or one it can't match to an appointment, goes on your "needs a human look" list.
Only your own Tekmatix recovery workflow sends outreach, with the booking link you've approved.
Your private integration key is created and held by you. We never store it, record it or ask you to send it.
It's far worse to send a recovery email to someone who did attend than to miss one no-show. So it's built to be cautious.
Set up inside your own account in one 15-minute session, tested live against your real meetings.
This is a dedicated set-up service, booked separately from paid Tekspert calls.
Yes. Your meeting secretary runs as a daily scheduled task inside your own Claude account, so you'll need a paid plan that supports connectors and scheduled tasks. It's confirmed when you book, so your session is spent building, not signing up.
Fathom is what we use in-house. Fireflies, Otter and Fyxer also connect to Claude. Let us know the exact product when you book and we'll confirm it's a fit before your session.
Your notetaker joins every call. If the call has a transcript, it happened. If the notetaker joined and there's no transcript, nobody turned up. Anything unclear, like a very short call, is flagged for you rather than marked.
If you're already doing it, keep going. Marking a no-show straight away gets the recovery email out faster than waiting for the evening run. Your meeting secretary catches everything you didn't get to.
It can only process calls your notetaker actually joined. If it wasn't in the room, there's nothing for it to read, so make sure your notetaker is set to join your Tekmatix bookings.
Two recovery workflows means your client gets two emails with two different booking links. We check for this before your session and switch the old one off, without deleting it, so you can get it back if you ever need it.
It runs itself, every day, in your own Claude account. We set it up and hand it over, and you'll see each evening's results right there in Claude.
Your notes are written, your team knows their jobs, and your no-shows are already being rebooked. You've got this, and we've got your back.
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